Privacy Notice
YOLARX PRIVACY NOTICE
Last updated: December 10 , 2020.
YOLARX is committed to maintaining the accuracy, confidentiality and security of your information. This Privacy Notice describes the personal information and business contact information that YOLARX collects from or about you, how we use it, and with whom we share it. By accessing YOLARX.com, you agree to the terms of this Privacy Notice.
This Privacy Notice has a limited scope and application. Consequently, the rights and obligations contained in this Privacy Notice may not be available to all individuals or in all jurisdictions. If you are unsure if or how this Privacy Notice applies to you, please contact our Privacy Officer for more information.
Summary
- YOLARX collects limited personal information. When we do collect personal information, generally, we collect it directly from you. If the personal information we collect about you is held by a third party, we will generally seek your permission before collecting the information. The types of personal information we collect include your name and contact information, age group and general medical condition.
- YOLARX also collects business contact information, like your work title and email, which may be collected directly from you or from publicly available sources.
- We collect your information to manage our relationships with clients; to develop and offer our products and services; to get information about the data sources we use for our products and services; for research; and to compensate research participants.
- We share your information with our affiliates, personnel, and other parties, such as our service providers who require it to assist in managing our relationship with you.
- We may share your business contact information with our clients, such as study sponsors, so that they may contact you about your research or other projects.
- We may also share your information if permitted or required by law or if our company undergoes a sale of some or all of our assets.
- We generally store your information on servers in Canada, the United States, Ireland, and Germany and at our offices in Canada and France, however, we may use service providers located in other countries. Your information may be subject to the laws and lawful access requests in countries other than where you reside.
You can use the following links to quickly find out how we handle your information:
What are Personal Information and Business Contact Information?
What Personal Information Do We Collect?
Why Do We Collect, Use and Disclose Your Information?
How Do We Use and Disclose Your Information?
When Do We Disclose Your Information?
How Do We Protect Your Information?
Where Is Your Information Stored?
How Long Do We Keep Your Information?
How Can You Update Your Information?
How Can You Access Your Information?
How Will You be Notified of Changes to this Privacy Notice?
How Will this Privacy Notice be Interpreted?
What are Personal Information and Business Contact Information?
Personal information is any information about an identifiable individual, other than the individual’s business title or business contact information when used or disclosed for the purpose of business communications. We refer to such business title or contact information throughout this notice as “business contact information.”
What Personal Information Do We Collect?
YOLARX collects limited personal information. Subject to ethics board approval and an individual’s informed consent, we collect the personal information of individual medical research subjects or patients, such as name and contact information (address, email, and telephone), age group, gender, medical conditions and treatments.
As a general rule, YOLARX collects personal information directly from you or from your health care records. In most circumstances where the personal information that we collect about you is held by a third party, we will get your permission before seeking this information from them (such permission may be given directly by you, or implied from your actions).
YOLARX collects business contact information directly from individuals and also from publicly available sources. The business contact information we collect includes:
- Name
- Title
- Company, institution, and/or affiliation
- Work contact information (address, email, telephone)
From time to time, we may use the services of third parties and may receive personal information or business contact information collected by those third parties when they perform services for us or otherwise. We take reasonable steps to ensure that such third parties have the right to disclose your information to us, such as requiring them to provide proof of your consent or the public source of your information.
Where permitted or required by applicable law or regulatory requirements, we may collect information about you without your knowledge or consent.
Why Do We Collect, Use and Disclose Your Information?
YOLARX collects personal and business contact information to enable us to manage, maintain and develop our business and operations, including:
- To manage the client relationship;
- To develop and offer our products and services;
- To obtain supplementary information about the data sources we use in our products and services;
- To conduct research;
- To provide compensation to research participants.
How Do We Use and Disclose Your Information?
We may use or disclose your information:
- for the purposes described in this Privacy Notice; or
- for any additional purposes for which we have obtained your consent to the use or disclosure of your personal information.
We may use or disclose your information without your knowledge or consent where we are permitted or required by applicable law or regulations.
When Do We Disclose Your Information?
We may share your information with our affiliates, employees, contractors, consultants and other parties who require such information to assist us with managing our relationship with you, including: third parties that provide services to us or on our behalf; third parties that assist us in providing services to you; and third parties whose services we use to conduct our business. We may provide your business contact information to our clients, such as study sponsors, so that they may contact you about your research or other projects.
We may also disclose or transfer your information to business entities or people involved in negotiations if we are involved in a transaction concerning the transfer of some or all of our business assets.
Further, we may disclose your information:
- where permitted or required by applicable law or regulations;
- to comply with valid legal processes such as search warrants, subpoenas or court orders;
- as part of YOLARX’s regular reporting activities;
- to protect our rights and property;
- during emergency situations or where necessary to protect the safety of a person or group of persons;
- where your information is publicly available; or
- with your consent.
How Do We Get Your Consent?
It is important to us that we only collect, use or disclose your personal information where we have your consent to do so. Depending on the sensitivity of the personal information, your consent may be express, implied or deemed (for example, by using an opt-out mechanism). Express consent can be given orally, electronically or in writing. Implied consent is consent that can reasonably be inferred from your action or inaction. For example, when you enter into an agreement with us, we will assume your consent to collect, use and disclose your information for purposes related to the performance of that agreement and for any other purposes identified to you at the relevant time.
Typically, we will seek your consent at the time that we collect your personal information. In certain circumstances, your consent may be obtained after collection but before our use or disclosure of your personal information. If we plan to use or disclose your personal information for a purpose not previously identified (either in this Privacy Notice or separately), we will seek to advise you of that purpose before such use or disclosure.
As we have described above, we may collect, use or disclose your personal information without your knowledge or consent where we are permitted or required to do so by applicable law or regulations.
How Can You Withdraw Consent?
You may change or withdraw your consent in relation to our collection, use, and disclosure of your personal information at any time, subject to legal or contractual obligations and reasonable notice, by contacting our Privacy Officer, whose information is found below. All communications respecting your change or withdrawal of consent must be in writing and addressed to our Privacy Officer.
Similarly, you may opt out of receiving communications from us at any time by contacting our Privacy Officer (information below). If you wish to opt-out by sending us an email to the address provided below, please include “Opt-Out” in the email’s subject line and include your name and the email address in the body of the email.
Unless you advise us otherwise, we assume that you have consented to the collection, use and disclosure of your personal information as explained in this Privacy Notice.
How Do We Protect Your Information?
We protect your information by using physical, technical and administrative safeguards that are appropriate to the sensitivity of the information in question. These safeguards are designed to prevent your information from loss and unauthorized access, copying, use, modification or disclosure, both during transmission and once the information is received. However, no method of safeguarding information is completely secure. While we use measures designed to protect your information, we cannot guarantee that our safeguards will be effective or sufficient. In addition, please be aware that internet data transmission is not always secure, and we cannot guarantee that information you transmit using our website or other internet-based services is or will be secure.
Where Is Your Information Stored?
YOLARX is located in Canada and France. We generally store your information on servers in Canada, the United States, Ireland, and Germany and at our offices in Canada and France, however, we may use service providers located in other countries. Your information could be subject to the laws and lawful access requests of governments and law enforcement agencies in other jurisdictions.
To see a list of our service providers, please see our service provider list here.
How Long Do We Keep Your Information?
We retain your information for as long as reasonably necessary for the purposes set out in this Privacy Notice. We also retain and use your information to the extent necessary or reasonable to comply with our legal obligations (for example, if we are legally required to retain your information), to resolve disputes, and to enforce our legal agreements and policies.
How Can You Update Your Information?
YOLARX wants to ensure our records about you are both accurate and current. If your information happens to change during the course of our relationship, please keep us informed of such changes, by contacting our Privacy Officer, whose information is below.
In some circumstances we may not agree with your request to change your information and will instead append an alternative text to the record in question.
How Can You Access Your Information?
You can ask to see the information we hold about you. If you want to review, verify or correct your information, please contact our Privacy Officer. Please note that any such communication must be in writing.
When requesting access to your information, please note that we may request specific information from you to enable us to confirm your identity and right to access, as well as to search for and provide you with the information that we hold about you. We may charge you a fee to access your information; however, we will advise you of any fee in advance. If you require assistance in preparing your request, please contact our Privacy Officer.
Your right to access the information that we hold about you is not absolute. There are instances where applicable law or regulatory requirements allow or require us to refuse to provide some or all of the information that we hold about you. In addition, we may have destroyed, erased, or made the information anonymous in accordance with our record retention obligations and practices.
In the event that we cannot provide you with access to your information, we will endeavour to inform you of the reasons why, subject to any legal or regulatory restrictions.
Inquiries or Concerns?
If you have any questions about this Privacy Notice or have any concerns about how we manage your information, please contact our Privacy Officer by telephone, in writing or by email. We will answer your questions and advise you of any steps taken to address the issues raised by you to the best of our abilities. If you are dissatisfied with our response, you may be entitled to make a written submission to the Privacy Commissioner in your jurisdiction.
Our Privacy Officer oversees compliance with this Privacy Notice. Our Privacy Officer’s contact information is: Yola Moride
YOLARX Consultants, Inc.
3550 Côte-des-Neiges Road (Suite 560)
Montreal, QC, H3H 1V4
CANADA
Phone: 514.903.3389
YOLARX Consultants SAS
101 rue de Sèvres
75279 Paris CEDEX 6
France
Email: contact@yolarx.com
How Will You be Notified of Changes to this Privacy Notice?
From time to time, we may make changes to this Privacy Notice to reflect changes in our legal or regulatory obligations or in how we handle your personal information. We will post any revised version of this Privacy Notice on our website here and we encourage you to refer back to it on a regular basis. Your continued use of this website, and our products and services following our posting of any changes to this Privacy Notice constitute your acknowledgement and acceptance of the revised Privacy Notice.
How Will this Privacy Notice be Interpreted?
This Privacy Notice does not create or confer upon any individual any rights, or impose upon YOLARX any obligations outside of, or in addition to, any rights or obligations imposed by Canada’s federal and provincial privacy laws, as applicable. Should there be, in a specific case, any inconsistency between this Privacy Notice and Canada’s federal and provincial privacy laws, as applicable, this Privacy Notice shall be interpreted, in respect of that case, to give effect to, and comply with, such privacy laws.